Writing By Rubrics: Painting By Numbers

One of the growing trends in education is the rampant application of rubrics, starting around middle school. The concept behind the rubric is that it sets the criteria that students will be graded on, gives the teacher an easy way to communicate assignment expectations, and provides a fill-in-the-blank outline for students.

As an instructor, I mostly like them. As a writer, I absolutely hate them. 

If there was ever a great tool that elevates and diminishes writing at the same time, it's the rubric. It elevates boring writers because it explicitly lists everything that they need to include. It absolutely demolishes writing because it sucks passion, creativity, and critical thinking out of good ones. 

My son brought a rubric home the other day, which piqued my interest because I'm also teaching Writing For Public Relations right now. It also got my interest because he was struggling with it.

The persuasive writing rubric began with a top-down outline of fill-in-the-blanks: introduce with a hook, opinion, or thesis statement; write three paragraphs, with each paragraph focusing on one point; conclude with restatement, summary, and call to action. Then it listed other elements: at least one expert testimony, one concession, 2-3 qualifiers, one cause and effect example, one rhetorical question, and a "statistic." Check for an effective use of voice, transitions, spelling, grammar, and format. 

Do you know what the rubric reminded me of? Paint by numbers. 

Sure, I'll concede that I cannot teach people to write like I do. Some writers do. Some don't. The best of them all develop their own approaches, which tend to be as varied and interesting as individuals. 

My personal process is self-developed. I research as much as possible about a subject, develop a big picture composite of everthing, and grab a hook out of the ether of it all. And then I write, allowing its direction to carry me along, sometimes stopping to pursue a discovery, question, pattern, contrast, or something I stumble upon along the way. And when everything clicks, it virtually writes itself. 

I know when I'm in that space because even though I don't have the benefit of an old Remington typewriter, the weight of my fingers on the keys is loud enough to turn heads. Maybe that's why I consider writing a contact sport whereas rubrics feel more like fuzzy ad-libs.

It's also why my son was struggling. They gave them the blanks to fill in but not the thought process to do it. And at the rate he was waffling, the project was never going to happen. He needed a process.

How to transform a stupid rubric into the process that writing is meant to be.

I told him to forget about the rubric on the front end. And then I gave him a process that would guide him to complete his assignment. Once he had a draft, he could go back and attempt to stick all those nonsensical mandatories that the rubric instructed — at least one "statistic" and whatnot. 

1. Establish A Thesis Statement. He already knew what he wanted to write about so he was done before he started. He wanted to write about why returning to the moon is a good idea. Professional public relations practitioners might think about something else — what is the objective of the communication. 

2. Research For Facts. Then I told him to research as much as he could, writing down and organizing notes under various subject headers — education, energy, economics, etc. I suggested he shoot for ten. The same might apply to writing a news release or some other piece of communication.

3. Prioritize And Analyze. Since he was writing an essay, I told him to look over everything he found and cut out the chaff. He needed three or four support paragraphs, which meant he could prioritize the three or four strongest research areas. The same applies to writing for communication too. 

4. Flesh Out The Facts. While one might assume that his notes would make it easy, I told him not to make assumptions. If any one paragraph raised more questions than it answered, he needed to find more facts. And while he was at it, he could scan the rubric list to make sure he hit all the points. 

5. Find The Lead. Based on the content of his essay, his lead materialized. When I wrote my own piece on the subject, mine centered around the inexplainable defeatist mentality that had embraced so many who liken the idea of a moon colony to wasteful spending and science fiction.

6. Write The Conclusion. This was the one area where the rubric was sort of right. The best conclusions usually summarize, restate, and provide some semblance of a call to action. Tying in the introduction can be a good idea too, assuming it fits. Most people don't struggle with conclusions, unless their entire body of content is weak. However, I sometimes wish writers would sweat the conclusion a little more; weak conclusions are like movies that don't wrap themselves up. They leave you hanging with nothing. 

My son found the process much easier to manage than the empty ad-lib. He also learned more than his essay would teach. But even more than that, the process helped him learn what a rubric cannot teach. It will help him find his passion in his subject, much like painters find a passion in their art beyond numbers and colors or writers discover the good and bad of applying algorithms to everything. 

Hopefully, these six steps will help my students too. We'll see on the next assignment. At minimum, I hope it changes the only stake many public relations pros have in any assignment (in class or at work): get it done and fire it out along with the other 4.3 million news releases that are distributed every day. Of course, there is one bright side. News releases used to pile up in landfills. Now it's just the Internet.

Improving Criticisms: How To Be A Critic Without Being A Cynic

"What is a cynic? A man who knows the price of everything and the value of nothing." — Oscar Wilde from Lady Windermere's Fan (often paraphrased) 

Every year when I return the first graded writing assignments to public relations students, many of them feel trepidation. They have every right to feel it. I tell them in advance that I'm critical about the work.

Some of them don't need me to tell them. Several students have told me that I have a reputation for not being easy, maybe even hard. The words "necessarily evil" are sometimes attached to the unwritten course description.

I don't mind the monikers, but most students would never guess that I feel trepidation when I hand the first assignments back too. The profession requires that instructors be critics. But not every student appreciates the difference between the critic and cynic. (And some instructors forget it too.)

Instructors are not the only ones who have to walk what is sometimes is fine line. Scores of professionals do: reviewers, journalists, bloggers, politicians, business people, etc. And some do it better than others.

How To Be A Critic Without Being A Cynic.

1. Be selfless instead of selfish. Critics lend their experience, expertise, and opinions to help improve the performance or material for the practitioner or for the benefit of others interested in the work. Cynics draw attention to their experience, expertise, and opinions, and often make fault-finding their mission in order to elevate themselves if not in the public eye than to appease their own flailing self-esteem.

2. Be humble instead of egotistical. Critics do not see themselves as the final authority, but rather challenge themselves and others to continually raise the bar and find solutions. Cynics believe they have already obtained the high water mark in observation if not performance, and expect no one else ever will.

3. Be direct instead of directed. Critics keep their judgements focused on the performance or material rather than the performer or author, allowing them to be direct in their assessment. Cynics believe that finding fault in individuals reaffirms their own virtue, and frequently attempt to pin any failings on someone or something. 

4. Be empathetic instead of aggravated. Critics are interested in the effort and the thought process that led to the performance or material because it may influence their overall opinion. Cynics are interested in comparing the performance or material to whatever template of perfection they have constructed, and are easily annoyed when others don't see it as they do.

5. Be democratic instead of dogmatic. Critics see the good with the bad, recognizing that one point of weakness doesn't necessarily invalidate the whole of the performance or material. Cynics are dogmatic, focusing in on any irrelevant imperfection in order to obscure any other merit and invalidate the whole.

You see the differences play out daily. Cynics dismiss good ideas based on nothing other than labels, whether party affiliation and family history or philosophical and ideological differences. Cynics employ diatribe to drown out differing ideas and opinions because other views are automatically invalid. Cynics work hard to make small things look big and big things look small, distorting the truth or initial intent. 

You can see it in politics, public activism, and corporate policy. The lines are usually specific and rigid. 

Critics, on the other hand, tend to be more amiable and lighthearted. And while that sometimes makes them easier to dismiss against the diatribe that surrounds them, they usually benefit over the long term — continually working toward a vision that is further ahead or attempting to pull people forward along with them.

All of it is something to think about, especially if you review the performance of others in a classroom or column, office or blog. Everything has value, and failing to recognize that usually comes with a cost far greater than any perceived price. Now go do the right thing.

Speaking For SUVs: The Lorax?

Some people are saying the recent decision to cross-market the upcoming movie treatment of the Lorax and the Mazda's CX-5 could be the marketing mismatch of the decade. In a commercial featuring an animated CX-5 driving through a Truffula tree forest, the narrator suggests that the CX-5 has received "the only Truffula tree seal of approval."

Emblazoned on screen while the narrator touts the endorsement is the seal, proclaiming "Certified Truffula Tree Friendly. We Care An Awful Lot!" Only the Lorax seems a bit perturbed in the spot, poking grouchy fun at the repetitiveness of the spot and demanding equal billing at the end.

An anti-commericalism film that promotes cars? 

One of the many growing complaint columns about the commercial, this one by Devin Faraci, summed: "Sometimes I feel like satire is dead, and that's because everything in this world is so insane and screwed up that making fun of it feels redundant."





Faraci cares an awful lot. But he doesn't care more than Zozo. Zozo is a Hensen-created creature that was created to help educate children and their families about the environment. This includes how people think about combustion vehicles in general. Since the blowback began, Zozo has been voicing concern on Twitter and recently joined the "Rethinking the Automobile" project by Mark Gordon.

"This advertising campaign goes directly against the message and spirit of the Lorax," said Zozo in a release put out by OpenPlans. "The Lorax speaks for the trees, not the SUVees! I urge Universal, Mazda and their partners to immediately remove from circulation any and all advertising that uses Dr. Seuss's character the Lorax to promote and sell Mazda automobiles."

But how serious is Mazda about the promotion of the CX-5 as an environmentally friendly SUV? Enough that it would boost its advertising budget by 25 percent. According to Car Pro, that means advertising will be about $325 million to embed its new term, Skyactiv technology, into the language.

The chief marketing officer for Mazda North America went so far as to say that the pairing of the Lorax and the CX-5 is a natural fit (probably because it gets 28 miles per gallon). Along with the campaign, Mazda also launched a test-drive program that would benefit the NEA Foundation with a donation up to $1 million in support of public school libraries.

On the other side of the spectrum, some in the petroleum and logging industries have said that the film unfairly attacks them. And that is a curious thing that makes the Faraci quote stand out all the more.

When you think of an environmental-themed book being made into a multimillion dollar movie being marketed by a car company that promotes test drives for books causing two benefiting suppliers to be up in arms (petroleum for cars and trees for paper), there isn't any room left for satire.

The only thing that could make it more interesting is if the people who make Snuggies came out against the film. (They look like thneeds.) But then again, I might be biased. The Lorax sports a mustache.

Filtering Content: Efficiency Or Liability?

A team of researchers led by Carnegie Mellon University neuroscientists has identified how different neural regions communicate with each other in order to determine what we visually pay attention to and what to ignore. The study is a breakthrough in visual cognition.

Although the findings will be primarily used to guide research in visual and attention deficit disorders, the discovery has some far-reaching implications. Specifically, it could shed some light on how brains are trained to seek out affirmation-related content and how we might retrain brains to be more objective or, in the case of marketing, better understand how to weigh new information for consideration.

How can you ask someone to consider a red pencil when they are already looking for a yellow pencil?

The study, published in the Journal of Neuroscience, used various brain imaging techniques to show exactly how the visual cortex and parietal cortex send direct information to each other through white matter connections in order to specifically pick out the information that we want to see.

For example, if the parietal cortex (which is where free will partially originates) tells the visual cortex to look for a yellow pencil, the visual cortex and parietal cortex send information to each other to help find relevant information. It will literally screen out other objects and/or colors to make finding the yellow pencil easier and more efficient.

However, there are many presumptions made before we ever start looking for a yellow pencil. We may assume that a pencil is the right instrument for the job. We may assume that the yellow pencil may have other attributes (such as being a no. 2 pencil). We may assume it is made by a specific manufacturer. We may assume that a yellow pencil is superior based on previous experiences with the yellow pencil. Everything we associate with the yellow pencil (consciously and subconsciously) might come into play to find what we're looking for.

But what if some or any of these assumptions are incorrect? What if a red pencil manufacturer has made a better instrument for the task at hand, but consumers have already trained their minds to screen out other writing instruments? How can the marketer bring attention to what people are not looking for?

How visual cognition shapes our world, and not always in the best way.

What if we think about this phenomenon on a grander contextual scale? It is possible that people are predisposed to look for things that either affirm their opinions or cause alarm because something seems dramatically out of place from how they want the world.

Depending on what we have trained our minds to look for — either information that makes us right or information that causes us to be alert — people generally find exactly what they are looking for without ever considering any other relevant data. It could explain why inferior but popular products frequently edge out lesser known superior products. It could be why certain news grabs our attention (mostly negative) while we dismiss more important news (mostly positive). It could be why some people immediately dismiss some political candidates based on age, ideology, and/or party affiliation.

"With so much information in the visual world, it's dramatic to think that you have an entire system behind knowing what to pay attention to," said Marlene Behrmann, professor of psychology at CMU and a renowned expert in using brain imaging to study the visual perception system. "The mechanisms show that you can actually drive the visual system — you are guiding your own sensory system in an intelligent and smart fashion that helps facilitate your actions in the world."

While Adam S. Greenberg, post-doctoral fellow in the Dietrich College of Humanities and Social Sciences' Department of Psychology and lead author of the study, suggested that the research could help scientists find new ways to train white matter (the connections that help the visual cortex and parietal cortex communicate) to filter out irrelevant or unwanted information, one wonders if the other is possible — white matter can be trained to allow more information, thereby seeing a bigger picture and drawing well-reasoned conclusions that are not weighted by presumption.

Winning Or Spinning: The Fifth Estate

Author Geoff Livingston recently mentioned how average citizens are using social media to activate themselves online and demand change. He defines the phenomenon as the Fifth Estate, which is an extension of the media being considered the Fourth Estate.

Among his examples are the Syrian revolution and the Planned Parenthood/Susan B. Komen buzz up. Both are events that are being shaped and were shaped, in part, by online activists, citizen journalists, and social media. And then he ends by asking: What do you think about citizen journalists and the Fifth Estate?

I think public relations professionals ought to be afraid. 

Take any issue under social media and run with it. As Livingston pointed out, you will find a healthy dose of successes and failures. Popular opinion isn't always the right opinion and the masses make mistakes just as much as individuals. And sometimes, the mistakes they make are fraught with peril.

• Take The Pink Back. There is no question that Susan B. Komen did everything wrong in terms of its initial executive decision and all public relations after the fact, but there is always that one largely unasked question looming in the background. Why was a private nonprofit organization with a $400 million operating budget compelled to donate to a government-subsidized nonprofit with a $1 billion operating budget? And why was there that much controversy over $680,000 as a result?

As much as the outcry seemed like a groundswell, much of it was coordinated through the lobby arm of the larger organization. And for Susan B. Komen, the penalty could forever pin it to one of the most controversial and emotionally charged issues in the country. Ironically, before Komen reversed its decision, both organizations received an uptick in donations that far exceeded the grant.

• Chink In The Armor. Anthony Federico, an ESPN editor, was fired after his unfortunate use of the phrase "chink in the armor" that created an avalanche of social media fervor claiming ESPN has racist intent. The expression, which means a weakness or narrow opening in something otherwise strong, has been used in sports for as long as anyone can remember. But people took exception when the term was used as a mobile headline over a player who happened to be Taiwanese.

Unlike the other case study, the outrage was clearly caused by groundswell. And it seemed to make no difference to anyone that Jeremy Lin accepted the apology of Federico, who didn't vet his own choice of words. Federico has said he only had the primary definition in mind and it was an honest mistake. Rather than give him the benefit of the doubt, ESPN fired him, which may prove to be the wrong executive "crisis communication by the numbers" decision yet. Now the phrase is being deemed unusable in any context.

• LEGO. LEGO recently launched a new set of toys called "LEGO: Friends" which features pastels and pinks as well as figures that look a little more "Barbie" than construction characters. The critics of the new toys are claiming that the LEGO: Friends set is sexist, and little girls don't need to have a special set to be interested in building.

LEGO has invested $40 million to launch its LEGO: Friends campaign. In addition to being upset by the colors, critics are upset because the new toy includes leisure, homemaking, baking, and caring for animals. LEGO has responded to the criticism by reminding parents they can purchase whatever set their children are interested in. However, the group that has been using Change.org to get its message out has also won a meeting with the organization fueling the outrage to discuss their concerns. If they pull the line, it could be one of the worst decisions the company will ever make.

The Fifth Estate is a mess and the Fourth isn't much better. 

It doesn't matter where you stand on any of these issues. The issues are not the point. The point is that social media empowers the improbable for right or wrong, even if the ability to tell what is groundswell and what is motivated by social agenda is becoming impossibly blurred.

All of this was an inevitable outcome as the Fourth Estate began to shift away from objective journalism and toward affirmation media, which embraces and elevates public opinion. While some see that shift is as a positive trend, the reality is that public opinion changes like the wind and sometimes too late to rectify any wrongs that come to light with the benefit of hindsight. Don't be a lemming to it.

In the interim, the only remedy public relations professionals can apply is a temporal communication model not only after an organization makes a decision, but also before it makes decisions. It's not foolproof, especially because you can always find two differing opinions fanning the flames of their mutual disconnect, but you might sleep a little easier as even the most absurd "invented" crisis gets attention.

Targeting Customers: Researchers Over Influencers

While some social media specialists pine away about online ranking systems, more experienced marketers don't care about online algorithms so much. Do you want to know why?

Everything they need to know about their customers is already online, offline, and proprietary. In fact, in places like Las Vegas, the ability to track customer movements offline has existed for better than a decade and even longer if you count some of the amazing things resorts did with coupon codes and player cards. (In some cases, Vegas invented data mining.) It's not just about one city. It's everywhere.

Real measurement doesn't track kitty vid clicks; it tracks how much cat food you buy and how many cats you own.

Anybody who read the recent Forbes article already knows half of it. Target's data analysis has become good enough that, based upon purchasing decisions alone, it has a remarkably high probability of predicting if someone in the household is pregnant (even if not everyone in the house knows it).

In some cases, I wouldn't be surprised if the data analysis is good enough to predict the probability of pregnancy before the future parent knows it. It wouldn't be hard to do. By culling a large pool of newly pregnant customers' shopping patterns and then analyzing their purchases just prior to becoming pregnant, any marketer can test for a statistical probability.

Match this probability against every customer based on site views, product purchases, etc. and there will be a pattern, assuming there is a pattern to be found. The same method could even apply to any number of life changes: employment, unemployment, engagement, political leanings, successes, failures, etc. When you study the psychology and sociology of purchases, patterns begin to emerge.

It's all relatively simple too. Any company with a guest ID program (whether online or offline via club cards), has a sophisticated data analysis program or the potential to make one. As soon as any customer makes a purchase, select information is dumped into a data bucket, usually purchases, names, credit cards, email addresses, phone numbers, and any other information people willfully give up.

Such data mining isn't foolproof, but it has gotten better. This is why online advertisements follow you around on the Web after you visit a site, why some marketers know when to send you a discount coupon, and how some sellers make reasonably good (but not great) predictions of whether you might like certain books, music, fashions, etc. And, even better, you don't have to be online to make it work.

Influencers are interesting, but researchers are powerful. 

Naturally, the success of any company's data analysis isn't determined by the program alone. It's determined by the researchers — people who can identify trends and turn those trends into action.

Taking a second look at the Target story, statistician Andrew Pole was one of those people. His team created a statistical benchmark based upon women in the company's baby registry. They were buying larger quantities of unscented lotion; buying more supplements like calcium, magnesium, and zinc; looking at extra big bags of cotton balls and wash cloths; etc. All in all, Pole and his team identified 25 products as indicators.

When this information was matched to women not on the baby registry, Target had a reasonably good idea which customers might be pregnant whether or not they signed up with the baby registry. This is powerful information for any company that wants to create direct-to-customer communication, right down to specific messages based on which trimester.

Contrast the power of data mining against influencers who are actively attempting to appear influential by covering popular trends, soliciting traffic, using clever headlines, buying advertisements, gaming attention, etc. and the shortcomings become a little more apparent. Do you want to reach a percentage of an influencer's followers or do you want to reach people that you know are pregnant?

That's not to say influencers can't be useful. They can be useful for short-term prospecting, message reinforcement, amplification, and conversion (adding them to a database where the heavy lifting occurs). However, since numbers alone aren't nearly enough, it might make more sense to find out who your customers already listen to as opposed to any online algorithm.

The down side of data mining is always short-term creepiness. 

Any time an article like the Forbes story breaks, it always feels a little bit creepy. But as creepy as data mining can be (and it is creepy), it's also a constant. Target might have been the company covered, but hundreds of companies have been tracking equally detailed data for some time.

They did it before social media and social networks too; virtually anyone with a credit or rewards card. And if you want a friendly reminder of just how much data is being captured, take an unexpected shopping spree and make some oddball purchases on your credit card.

If you trigger a fraud investigation, your credit card company will be able to tell you everything you did during the day, including travel routes. And if they wanted to, they could probably cull the data and tell you some pretty interesting things about you, your family, and where your next vacation might be.

Related Reading:

• Social Media Key Influencer In Multi-Exposure Purchase Path by eMaketer

• FBI Seeks Social Media Data Mining Tool by CBC News

• How A Smartphone App Can Detect How Fit (Or Fat) You Are by Forbes