Nurturing Teams: Keep Incentives Simple

Many people had a chuckle after learning about a sales team that was given an all-expenses-paid trip to Fargo, North Dakota, for missing their sales goals. Had they hit those goals, the makers of Hot Tamales would have sent them to Hawaii instead.

But some executives might ask whether or not it was smart. Infinitely so.

Just Born, the family-owned candy manufacturer that has been in business for eight decades (three generations), believes in motivating and engaging employees. One of its many philosophies includes that great things happen when everyday courtesy, kindness, and humor are woven into all our personal and professional interactions. And the Fargo team vacation underscores it well.

While some companies create incentive programs that make employees feel like they lost something, this company simply gave them something else. So instead of having an office filled with people who "lost" going nowhere, about two dozen sales people shared an experience that may even be a better team building vacation than had they won the most luxurious team trip.

Case in point. One of the sales associates told the AP, succinctly in good spirits, "Twenty to 30 years down the road, when we see each other, we're going to say, 'Remember Fargo?'" Whereas nobody seems to be dwelling on how they lost a trip to Hawaii, which is what they would have done otherwise. Worse, they might have even second guessed their sales, which increased by two percent (as opposed to the goal of four percent).

Developing Incentive Programs That Work.

Many employers put significant thought into employee reward programs, but sometimes they forger that employees do too. When faced with a rewards program, many employees ask: do I value the reward, can I realistically achieve the results, and is the reward really related to my (or my team's) performance?

Case in point. I worked with one company years ago that gave employees annual bonuses related to individual store sales, with the managers (up to 5 percent), assistant managers (up to 5 percent), and employees (up to 1/2 percent) receiving a scaled percentage of their salary as a bonus. While store managers seemed to be motivated (they received credit for new clients), it didn't connect with many employees — in-store sales people, stock personnel, or delivery drivers.

Why not? Because the bonuses were not related their performance. They were more motivated to excel in areas related to their job descriptions (and semi-annual raises).

In some cases, the program even split the team because as managers left the store to find new clients, employees felt deserted by management. In other cases, managers would aggressively pursue the bonuses as money they already counted on at the end of the year, sometimes wearing their performance emotions on their sleeves.

Even more daunting, store managers were also competing with outside sales reps. What made that especially interesting, however, is that outside reps' sales had to be filled at stores (and stores received credit for those sales). In sum, it was a mess.

Keep It Sweet, Simple, And Equal.

Now take a good look at the Hot Tamales sales incentive. The incentive was simple, sweet, straightforward, and singular in how it was structured. But best of all, even when the team didn't achieve its goal, they received something that fits in nicely with the company's philosophy, sense of humor, and is a memorable team building opportunity (maybe even more so than if they had received a trip to Hawaii).

Counting Outcomes: Pepsi Refresh Project

When people ask about social media outcomes, one of the best examples comes from Pepsi Refresh. In 2010, the Pepsi Refresh Project directly impacted the lives of 73,000 people and will complete 360 projects that will reach more than 1.1 million.

Better than a "viral video," the company's contributions have sustainability. For an investment of $20 million, it will fund 400 ideas in 2010. Just a few of the outcomes that Pepsi has every right to be proud of...

• 26 parks and playgrounds that have been built or improved
• 54 public and private schools that have been improved
• 3,800 animals that have been saved or treated
• 23,000 volunteers involved in the project
• $3.2 million dollars of additional funding has been leveraged and secured

These numbers only scratch the surface of what the project has helped accomplish. For more ideas, visit Pepsi Refresh Project.

"We’re looking forward to continuing and expanding the Pepsi Refresh Project in new directions," said said Jill Beraud, chief marketing officer of PepsiCo Americas Beverages. "We’ve asked all our fans on Facebook to share their thoughts on what matters most and to provide us with ideas on how to improve the program for 2011. These insights have helped us shape the program next year."

While many companies might look at the total amount of funding and shrug at the deep pockets, it's always best to remember that scale is relative. In 2009, the company's revenues were $43.23 billion with a net income of $5.95 billion. The point?

Every company generating a profit might ask what it could accomplish with a fraction of a percent of its gross profit. With proper planning and direction, it could generate sustainable outcomes, it could engage people within their communities, and it could leave an imprint on everyone involved. In some cases, it might lead back to sales. But more importantly, it will likely do something even more substantial. There are some things people don't forget.

Counting Numbers: Best Fresh Content

The five fresh content picks highlighted this week not only reminded me of colonization as an analogy for social media programs, but they also inspired me to expand upon the concept. After all, once colonies grow up, they often become countries.

So what would happen if we measured countries like social media programs? Well, China and India lead the world in terms of population (followers); Russia and Canada lead the world based on land mass (size and scope); Switzerland and Iceland lead in total employment (engagement); and Korea and Finland beat everyone in education (savviness). And which is the best?

I am sure most people might say their own country, but Newsweek picked Finland and Switzerland based on other criteria. Of course, if those countries were social media programs, some people might frown given those two clearly don't have enough followers, scope, engagement, or renown theorists. But the real lesson here is that people with social media programs, like Finland and Switzerland, probably don't concern themselves with Newsweek.

Best Fresh Content In Review, Week of November 29

• Opt-In At The Source,
Adam Singer tries to balance public relations' new found love affair with social networks — and how they are investing more and more time on platforms they do not own or have any control over. As they do, many of them are experiencing diminishing returns on people who actually visit the customer's site or blog and opt in. The consequence? While it hadn't happened when Singer wrote his post, Yahoo recently listed several networks it has slated for a sunset. While some might be sold off, offsite platforms are fragile.

• Overcoming Three Crucial Challenges With Content Strategy,
Valeria Maltoni offers up another way to think strategically when it comes to content creation. Specifically, she suggests determining how you are going to keep your company engaged in the conversation over the long haul. It requires resource allocation, workflow planning, and governance. Her three tips actually work as these are often the areas we're asked to help structure most often when we are not personally managing a social media program.

•Commonsense Social Media Measurement.
Kami Watson Huyse, APR, sums up one simplified way to measure social media: attention (reach), attitude (sentiment), and action (outcomes). One of the best reminders she offers up is that business measures do not always have to include sales. They can include any number of measures associated with the company's objectives: registrations for conferences, sales leads, hiring, store traffic, and reduction in customer service costs. Nonprofits, she says, can consider donations, votes (for politicians), new volunteers, return volunteers, volume of donations, and the median amount of money per donation. Outcomes are the most significant measure in any social media plan. The other two — attention and attitude — just help you achieve the third one.

• Online Videos 101: Keep It Simple, Stupid.
As a guest writer, Erin Greenfield shares an amazing first person account of how she was reminded that simple is sometimes better. For a class assignment, students were asked to create a video about the JHU M.A. in communication program (they called it viral, but we'll forgive that). After working with a $50 camcorder, the class learned that the footage was largely unusable despite about seven hours in production. When the class reproduced it, they used a Flip HD camera, which required about half the time and half the price. It's a good reminder that a bigger budget does not always produce the best results.

• How To Spot A Great Social Media Marketing Program.
Although Klout scores continue to gain popularity, add Adam Singer to the growing list of communication pros who are quick to point out that the number of fans and followers (or click throughs) don't really add up to all that much. It's much more effective to create a program that clearly communicates your message, easily integrates with other communication channels, adapts well to including other partners, and creates a passionate team or community around its center. Not only does it make sense, it ties right back into this post's opener.

Spreading Emotions: Two Studies Touch On Social Interdependence

As social beings, people are naturally interdependent. Just how interdependent isn't entirely understood, but one study and one report — one from the University of British Columbia and the other by the American Psychological Association — demonstrate that our ability to share emotions runs much deeper.

At the University of British Columbia, Christiane Hoppmann, professor of psychology, gleaned insights in the Seattle Longitudinal Study. This long-term study has followed more than 6,000 individuals since 1956. Their emotional state, according to the findings, is often tied more to the emotional state of their spouse than their own personal success, good health, and inner peace.

The study was recently covered by the MSNBC. While the study focused primarily on married couples, researchers theorize that it happens the same in friendships or with individuals who share a lot of joint experiences.

Stress Spreads Rapidly Through Immediate Social Circles.

This seems to be supported by a recent report from the American Psychological Association, which reveals that 90 percent of children and adolescents surveyed said they can tell when their parents are stressed based on how they act. The actions do not always have to be direct; people who are stressed exhibit less patience, irritability, and forgetfulness.

But parental stress doesn't end with the parents. As many as 47 percent of preteens (8- to 12-year-olds) and 33 percent of teens feel sad when their parents are stressed. The Dallas News recently spoke with several psychiatrists who believe such stress can lead to stress or even depression in children.

Social Media Magnifies The Emotional Charge.

Dan Zarrella tracked the impact of overly negative remarks and attitudes online over 100,000 accounts. His findings suggest that while negativity might create a spike in attention, negative people tend to lose followers over the long term.

Recently, Zarrella expanded on his tracking to conclude that people don't like spreading negative news on Twitter or Facebook. In fact, he rightly suggests that is why people turn increasingly to social media as opposed to mainstream media for their news. They've reached their threshold.

Marketers Might Consider What This Means.

When you visit a Facebook account like Delta and a Facebook account like Coke, you will find decidedly different experiences. The members of one are mostly positive. The members of the other are mostly negative.

It's pretty easy to guess which is which. What is more difficult to ascertain is how many members don't take the time to "unlike" the account. They just don't go back, unless they have another negative experience to share.

Imagine what this might do to anyone visiting an account looking for positive information about a company. Otherwise happy people could easily become hyper-sensitive in looking for more problems. Ergo, you reap what you sow. And every now and again, it really pays to consider what you might be spreading.

After all, if spouses and parents can spread stress and depression, it stands to reason that they have an equal shot at spreading kindness and happiness too. Of course, that doesn't necessarily mean everything you write about or talk about has to be another Kumbaya session, especially if it is faked. But it certainly might give you another reason to remain constructive in your approach while tempering how many "Debbie Downers" you enable or even how often you watch the news.

Varying Story Structures: PR Needs More Than Vanilla

If blog posts had flavors, most of them would taste like vanilla. Public relations can accept part of the blame. By any other name, the vanilla blog post would be called the "inverted pyramid."

"...in my opinion there is nothing more important then applying the 'Inverted Pyramid' to your writing." — Chris Bennett

"The inverted pyramid becomes even more important since we know from several user studies that users don’t scroll, so they will very frequently be left to read only the top part of an article." — Jakob Nielsen

"Structure your paragraphs in the inverted pyramid style. This means stating your conclusion first, then supporting it with the sentences that follow." — Brian Clark

"The ‘Inverted Pyramid’ writing style, where the most important information or conclusion is at the beginning of the post, lesser information towards the end." — Eamonn O'Raghallaigh

"Creating content using the inverted or upside-down pyramid is one of the top secrets for creating content that sticks and gets read or watched." — Scott Scanlon

Vanilla, vanilla. A thousand times vanilla.

So where did the all-vanilla rule come from? Conspiracy theorists might suggest it was planted by the vanilla bean growers, but journalists embraced the inverted pyramid because of the telegraph, and later because it was easier for editors to snip stories to fit whatever space the paper had available with no one being the wiser.

It made sense. As papers grew and people had less time to read, they skimmed the opening content. In many cases, readers were able to get the gist of the story, and then self-select themselves on whether they would read the whole thing. Nobody really cared whether they did or not. Newspaper circulations are based on delivery not readership.

It also made sense for public relations pros to adopt this format for news releases. There is nothing worse for a journalist than reading a dry, boring marketing-laced story that never seems to get to the point because it has no news value except for the owners of some copy and the public relations person. But then again, let's not forget that press releases are not meant to be published. They are meant to be one step up from an outline.

Not everybody likes vanilla. At least not every day.

While the majority of people like vanilla, it's a thin majority consisting of about 29 percent of the population. I suspect the same holds true for inverted pyramid readers too, regardless of what search engines and shares might do. It gets boring.

But more importantly, there are two other considerations to make. Most blogs are not just trying to report the news, giving people the option to read a little bit and move on. Engagement matters. There are not ten news stories competing for attention on the page (unless it is a paper). If they are reading your content on a regular basis, they are already there. And circulation (traffic spikes) ought not to matter as much as your readership.

Of course, that is not to knock the inverted pyramid out completely. Everybody uses it now and again. It especially works like a charm when you have less time to write a post. At the same time, I think we can all agree that scanning half a dozen blogs that read like press releases with the letter "I" sprinkled about gets old. It's gets old writing like that too.

Alternatives to vanilla posts to reward your readership.

1. Focus. Focus on one individual's story before ballooning out into a broader perspective. And then circle back around and conclude on the individual's story to summarize what the reader might take away from the story.

2. Scenic/Anecdotal. Recreate the scene or experience surrounding an event (without a focus on an individual), drawing the reader into the story and then transitioning to the bigger picture. Then, circle back to the opening.

3. Dialogue. Emphasize the speech or confessional of the person or persons in the story, demonstrating their plight or pain or point of view. This doesn't mean starting off with a quote; paraphrasing works too.

4. Chronological. Tell a story sharing a chronological series of events from varying points of view, bouncing back and forth between the subjects. It can be tricky to make it coherent, but it tends to work especially when you have cause to show varied perspectives that unite otherwise very different people.

5. First Person. While it is common among individual blogs, organizational blogs (except consultants) make it more interesting. If you are personally touched by a story, write from the heart like you might tell a personal story, even if it spills into participatory journalism.

6. Analogy. This post is just as much a story about vanilla as it is about the inverted pyramid, and the consequences of having too much of the same flavor.

What public relations professionals need to learn.

Just as many copywriters have to get over writing copy that demonstrates how clever they are as opposed to how clever their client's product might be, public relations professionals need to slowly move away from the inverted pyramid because you're not simply pitching a story — you're telling it.

Right. Public relations professionals communicating direct to public have to realize that they are no longer communicating to a busy journalist who will build upon or kill a story based on the first paragraph (even if story leads still matter).

If consumers are on your page, give them a reason to read past the opener because wherever they might go next will not be on the next page of your blog. It will be the next blog on their list.

Exploring Networks: Two Accounts, One Upside Down

When most people look at a social network account, the first thing they notice is numbers. The general assumption is that someone with 10,000 followers is more important than someone with 1,000 followers than someone with 100 followers.

The thought process is so ingrained, some public relations practitioners even subscribe to the idea that bloggers need to have a certain amount of followers before they will work with them. Some social media practitioners claim there is a follower threshold colleagues must reach before becoming experts (as if). And even otherwise bright individuals seem to be locked into their own notions of who ought to rank where and when; the same people who called for others to throw off authority years ago.

Last week, I had an opportunity to look behind the scenes at two social media programs, using Twitter and Facebook. For the purposes of this post, we will call the accounts Program X and Program Y. Both are relatively new, about three months old.

Program X, by the numbers.

Twitter, 201. Facebook, 184. (TwitterGrader, 83. Klout, 32. TweetLevel, 34.)

The account can best be described as moderately active and reasonably responsive, with more than half of its followers seeming to be a logically connected by common interests. It is obviously still in its infancy, doubling in size every few weeks.

Program Y, by the numbers.

Twitter, 2,567. Facebook, 1,539. (TwitterGrader, 98.7. Klout, 36. TweetLevel, 35.)

The account can best be described as more active than average but not always appropriately responsive, with more than half of its followers seeming to be unrelated to any common interest. At a glance, it seems successful, growing in a much more erratic fashion, with brief leaps and long plateaus.

Program X, behind the numbers.

If you shared common interests that the account Tweets about, you might meet other people who have common interests. While small, there seems to be several areas for common ground that all the followers share. And, when the account is mentioned, it responds appropriately and also engages other people about topics you might expect (beyond talking about itself).

When it links to created content, it has an average number of shares. The visitation percentage to the content, however, is much higher (something 'influence' systems do not measure), around 20 percent. Even more telling, as a location-based business, are social check-ins. People seem to check-in with increased frequency, doubling every month since Facebook added the feature. More frequency would probably propel the account forward.

Program Y, behind the numbers.

Even if you shared common interests that the account Tweets about, you might think twice. Assuming you don't look at just numbers, there is almost no common ground between the followers. While the account is also mentioned frequently, some of the mentions seem to ring hollow, almost as if automated accounts are talking to each other.

Likewise, the amount of RTs seems to have no connection to the frequency of tweets, debunking the notion that RTs are necessarily demonstrative of value. In fact, this is probably why there doesn't seem to be any correlation to site visits and network activity. The number of visits to its content site from networks (something 'influence' systems do not measure) is less than .5 percent.

Value Assessment.

While one account seems to be ten times the size, it has roughly the same value, with Program X undermining its own long-term ability unless action is taken now. One of the side effects from an abundance of low-quality followers (spammers, follower chasers, and auto follows) is that the account creates more noise, but that noise is best described as static.

It's also impacting in that the follow rate of new, unsolicited followers is almost 3:1 between the two. In terms of those algorithms, it's even more telling. Twitter Grader falls right in line with the perception and not reality. Klout and TweetLevel overestimate both accounts in terms of what they call "influence." I am not surprised. Both Klout and TweetLevel tend to perform at their weakest toward the lower and higher ends of their scales (lumping most active people in the middle).

There are dozens of accounts that I follow that have much more meaningful engagement but are 'rated' lower by comparison because they are new, less active, or simply have no aspirations to become "popular" on social networks. You know. They are people, with very different uses for Twitter and Facebook than becoming popular.

So where is the real problem between these accounts? My guess is that one is operating on an erred objective — to create a successful social media program (or the perception of one, banking on the idea it will be real one day). There are a few consultants who do this all the time.

Conversely, what the organization would be better off doing is tying its objective to the organization's output/offerings and then communicating that in a creative and meaningful way rather than wish for buzz and awareness. I sometimes wonder what percentage of professionals know the difference. Or their clients for that matter.