Writing A Style Guide

Sue Khodarahmi means well in her article ''You're stylin' now,'' published in the September-October 2006 edition of Communication World by the International Association of Business Communicators. I really believe she does.

Khodarahmi even gives credit where credit is due, offering up a little on the importance The Associated Press Style Book (AP Style) and/or The Chicago Manual of Style. But then, unfortunately, she suggests that there's really ''no right or wrong as long as you're consistent,'' suggesting companies and organizations can feel free to create their own style guides to cover a myriad of exceptions.

The trouble with this philosophy is two-fold. First and foremost, implementing deviations from AP Style (or other style guides) means your company is really implementing two style guides: one for public relations that follows AP Style and another for a few or all other audiences. In short, her explanation ''as long as you're consistent'' is already in jeopardy.

The second problem is that this negates why AP Style was adopted in the first place. Originally, AP Style was adopted by national and international publications to improve consistently on questions not covered by English grammar rules. In short, they recognized the need to standardize the written language as opposed to having each publication write its own rules. AP Style, which I require in any class I teach, is the foremost guide to newspaper style in the United States and is consistently recognized as such worldwide. It is also updated annually, allowing it to keep up with English as a living language.

Certainly there are some exceptions. The Chicago Manual of Style prescribes a writing style that is widely used in the publishing industry (as opposed to newspapers). The differences between it and AP Style are generally insignificant. However, the Chicago Manual of Style is only updated every decade or so and is considered by some much less relevant than in the past. (We use it to arbitrate any style questions not addressed by the AP.)

So, again, we run into the same problem. Endless exceptions or, worse, a company's self-imposed style guide does the exact opposite of what Khodarahmi means to say. A company-wide style guide would be nothing more than a license to be inconsistent and fall prey to 'because i said so' editors when all everyone else is trying to do is enhance communication with consistency.

Does this mean that there should never be any exceptions? No, but good writers (and hopefully good executives) will continue to minimize those exceptions for those instances when there really is a good reason to break from the AP.

Sure, we're not going to refuse to cap all titles if a company really wants to capitalize job titles that occur after the name in an employee publication. But we will remind our clients that they are showing their ignorance in doing so, and even take our name off a news release if we're instructed to do what the newspapers will promptly correct anyway. You should too, no matter what editors are running around today trying to tell people it's all just 'pot luck' because they're tired of receiving correction letters.

After all, if communication is really about effectively communicating ideas, then it seems to make little sense to make up your own language style guide (that no one else will have) in order to do so. Sorry. We're still too young to be old fashioned and we're not biting on this one.

Killing Brands With Rules

When I provide copywriting overviews to public relations professionals at UNLV, I always enjoy walking them through the ad classic "Nine Ways To Improve A Volkswagen Ad," which covers nine ways to 'improve' (destroy) the classic "Think Small" ad designed years ago.

That might change. I recently saw a brilliant brand parody on Google Video that takes viewers on a funny (but disturbing) redesign of proven iPod packaging to make it look like a Microsoft product. Similar to the Volkswagen parody, this one tosses in a dozen alleged Microsoft marketing rules that ultimately destroy any sense of brand appeal.

If you work in advertising, you really need to see this (and then promise not to do it) ... Microsoft Branding Parody.

The timing is relevent as Apple releases its new iPod Nano packaging that smartly takes minimalism to the extreme. Meanwhile, Microsoft launches its MP3 player knockoff, tentatively named Zune. The product certainly looks like an obvious iPod copy, but we're still wondering if the packaging, which even some Microsoft execs make fun of, will have any appeal before holiday shopping season starts.

Sure, when it comes to writing and designing great ads, there are a few suggestions that hold true more often than not. I won't list them here, but instead will say that all of them are superceded by one rule: there are NO RULES in advertising (unlike public relations, which has many).

Too many rules in advertising, as some people like to spout out about, and you'll end up just like the video parody above. One big mess.

Skipping Technology All Together

Seth Godin delivered a great glimpse into what he calls a never-ending adoption curve:

31.4% of Americans don't have internet access.
90% of the people in France have not created a blog.
88% of all users have never heard of RSS.
59% of American households have zero iPods in them.
30% of internet users in the US use a modem.
Detroit (one million people) has six Starbucks.
1% of internet users use Digg on an average day.
Marley and Me outsells Small is the New Big 200:1. On a good day.
.37% read the paper version of the New York Times daily.
Brazil consumes 11% of the world's coffee.
20% of the world speaks English.
98.2% of the households in the US have a TV; virtually all have cable.

My take on all this is a little different from his. To me, all this means is that the more we think we know, the less we really do know. Research often reveals fewer people are like we like to think they are.

Adding Development Experience

One hundred hard hat tours later and we're still not tired of urban development. Lofts. Condos. Retail centers. Office buildings. Mixed-use masterplans. Having offices in one of the fastest growing cities in the United States has always been a boon for working for the best.

Our communication experience for the area's most significant urban developments, ranging Boca Park and East Village, has spilled over into work with architects, contractors, and developers nationwide. You can catch a few samplings of our urban development work at Copywrite, Ink.

For account experience in other industries, download our select account experience lists. Our next pdf portfolio page, which will focus on residential development, will be released on or before Sept. 25.

Getting Web Design Right

"In the future, smart studios, advertisers and marketers will set up a team that's about the concept first. They'll nail a concept and they'll understand how technology has really changed fundamentally the way people are interacting with television, with film, with music, with social interaction. It's a very exciting time for designers, because it's a whole new set of areas to communicate and to think about the two-way dialogue." - Susan Easton, founder, New York City-based Easton Design, offering her take on the future of Web design to Communication Arts.

Designing A Free Future

We didn't post on 9/11 yesterday, perhaps it is because we remember it all too well. Five years ago, we developed and implemented a crisis communication plan for the Southern Nevada Hotel Concierge Association (SNHCA) within a half hour as the crisis began to unfold.

To assist these dedicated professionals in their struggle to answer thousands of questions and help people find alternative transportation home from Las Vegas, we transformed our commercial writing services company into a fax broadcast news center, collecting information from news sources, internal airport contacts, and transportation sources. Then, every fifteen minutes on the first day, every hour on subsequent days, we would send a blast fax to about 30 hotel concierge desks throughout the city.

While the system seemed archaic, it proved very effective. Not all concierges had access to a television or computer so we had to adapt. Since all of them had a fax machine, it was the most logical form of media distribution.

The consolidated information, for weeks, became their alternative breaking news source. We had information many major networks did not have, mostly out of necessity. We had to think beyond covering the crisis and focus on finding solutions for visitors. From the concierge desks, the blast faxes filtered up to hotel management.

In the weeks and months that followed, for our company, 9/11 had a tremendous impact. We lost a few clients, irritated by our decision to be part of the solution (first with the fax broadcasts and then with a Liberty Las Vegas campaign, which was backed by Mayor Oscar Goodman and designed to stimulate the local economy) rather than catering to commercial deadlines. We had to abandon an online literary project, called GroundZero, because its brand became symbolic for New York. And, it marked the beginning of the end for Key News * Las Vegas, a publication we managed for the SNHCA after several advertisers cancelled their contracts. (It took a few years, but we did successfully salvage the publication and sold it.)

So all in all, I don't talk about it much, especially because as much as we were involved, the impact seemed to me somewhat insignificant when compared to other stories I came across as a business person and as a journalist. I made that decision weeks after the tragedy when I was interviewing someone from Aon and 9/11 came up. She mentioned she lost her office ... along with 20 some co-workers.

Instead, while we'll never forget, we prefer to focus on the future. And that is what I would like to leave you with today.

The McCormick Tribune Freedom Museum is the first Web site in the U.S. that is dedicated exclusively to the topic of freedom and the First Amendment. Its doors opened in April 2006.

Communication Arts magazine wrote it up best: Not only does it (The Freedom Museum) do a great job of defining the role that the First Amendment plays in the basic freedoms of Americans, it does it in a way that makes the historical content palatable to teenagers (its primary audience). I guess I'm young at heart. I loved it anyway.

Sometimes, in the face of tragedy, it's worthwhile to consider the benefits. Freedom, not security, is both the cause and the reward. And when it comes to freedom, the First Amendment is always a great place to start. God bless.