Success Always Starts With Permission To Act On Big Dreams

Although Michael Port will be among the first to tell you that a client's urgent needs almost always overshadow long-term goals, Book Yourself Solid Illustrated is an exercise in the opposite direction. He asks people who want to succeed to put aside their immediate needs and focus in on big dreams.

He's smart to do it too. For the better part of 20 years, I've seen a relatively consistent and reoccurring life cycle among successful startups. Many take a year or two to establish themselves, make huge gains during the next few, and then slowly wind down until they eventually die.

It's painful to watch, especially because companies that can succeed during the first year or so experience something that those who don't try can only wonder about. Much like their success, their original mission and vision were tied to big dreams.

It makes sense that they would be. A startup is nothing less than someone taking a shot to shine. It doesn't even matter what kind of business it might be. Most cite big dreams as a common ground.

The bulk of them were started by people who wanted to do one of two things. Either they wanted to launch a new product, service or outlet that they are passionate about or they want to launch a business as an extension of their career by being their own boss. And contrary to popular myth, the majority of them will succeed (for a while).

The U.S. Small Business Administration estimates that seven out of ten business will succeed in the first two years before something unexpected happens. Only half them will survive a full five years.

Why do businesses that succeed in the first two years fail in the following three years? 

While there are many reasons that successful startups fail, almost all include a change in mindset. As business owners succeed, they are more likely to give up on big dreams and focus on urgent needs.

In other words, they give up on the very dreams that make them successful and start focusing on what they think they need with the operative word being "more": more revenue, more profits, more clients, more customers, more high profile accounts, more website visitors, more followers, more whatever.

As soon as "more" becomes the objective, these businesses start to shrink or sink as they take on the wrong kinds of customers or clients: those that take advantage of them (e.g., empty promises and slow payments), drain the life out of them (create frustration and negative relationships), or demand products and services that have little to do with the vision (diminish resources and reduce quality).

As the pressure mounts to maintain sales, problems materialize. Some owners might borrow to meet payroll while floating account debts. Others might waste time working for customers who will never be happy or refer any business. Some will substitute quality materials to push prices lower. Others will expand their offerings to appease an ever-increasing audience while watering down their uniqueness.

Worse, many successful startups won't see the root problem as they struggle to preserve these short-term gains. The fact is that they are much more likely to compound the problems as they trade in their permission to dream for protectionism — the fear of losing any revenue is so strong that they will defend their most detrimental clients rather then lose them.

Book Yourself Solid is a handbook for disciplined dreamers.

Although originally intended for advisers, consultants and speakers, Port's Book Yourself Solid works well enough for other kinds of startups too. And while some of the tools he and I use are different, the advice reads the same. It takes discipline to succeed. You have to commit yourself to looking for the "right" clients instead of "more," even if that means giving up some short-term gains.

He even goes one step further, starting with something many business owners will find startling. You have to dump "dud" clients, those who wear you down and take you further away from your dreams. As soon as you do, you can use the newly found time to pursue the clients you've always dreamed of working with or do more for the stars who are already part of your roster.

At the same time, Port dares business owners to stop giving others permission to punish them and start giving themselves permission to act on their dreams. Stick to the dreams that made your business work for you. Avoid the objectives that make you work for your business.

Any number of examples illustrate the point. An art gallery doesn't have to sell cheap prints just because some people complain about the price of the originals. A respected restaurateur won't serve out-of-season fish on the whim of a customer who doesn't know better. A reputable consultant won't rely on email spam or purchase back links to inflate junk traffic.

Instead, Port says it's much more important to be true to what you do than try to be true to what everybody wants you to you do. There are other people who might try to be all things to all people, but you don't have to follow their lead. If you really are a leader in the field, then not everyone is your customer. You know it. Your customers know it. And Port knows it too.

This may have even been one of the reasons that Port decided to make his system a little more manageable on his recently refreshed release. He teamed with Jocelyn Wallace to illustrate Book Yourself Solid. Although it is still hyped as the fastest, easiest and most reliable system for getting more clients than you can handle (even if you hate marketing and selling), there is something in this re-engineered book that will work for more businesses and independent consultants.

Whether you are starting a business, need to revisit and retrofit your vision or have recently noticed that you don't love your business anymore, Port provides enough tools to put you back on track. Perhaps more than anything else, he provides a series of exercises that are designed to remind business owners to stop chasing the daily chaff and start giving themselves permission to act on big dreams again.

So how do you know if you might need this kind of help? While I believe every business can benefit from an organization-defining communication plan, most people can start with two simple questions.

Has your happiness or employee morale faltered from the day you first started? And if so, are the challenges you face related to what you wanted to do, what you actually do, how you have to do it, or who you do it for? You might be surprised by the answers. And I'd love to know what you find.

Five Things I Wish Every Advertiser, Marketer, And PR Pro Knew

A few weeks ago, one of my recent students asked me if there is anything I wish I had taught but never got around to teaching. I thought the question was pretty funny. I told her I had ten years of material.

In truth, ten years of material is a pretty conservative estimate but not because of the quantity. The way I see it, there is never any shortage of material as long as the instructor continues to explore, learn and grow. Ideally, they will with one foot in academics and one in the real world but sometimes one or the other will suffice. No one ever wants to feel dusty or complacent unless they've given up.

Eventually, I settled on five things I wish every advertiser, marketer and PR pro knew because I think all of us, at one time or another, grows weary of watching people fail. That's the way marketing works. You can put in hard work or learn the hard way.

• A Content Strategy Is Not A Marketing Strategy. As content marketing has become a dominant digital marketing tactic, more businesses want to create elaborate content processes, build massive audiences, and become perceived as industry experts. But sometimes you have to ask to what end.

Dial back the meaning of a marketing strategy a few years ago and you might find a creative team tasked with expanding the dandruff shampoo market among men. You might remember how they did it too. The original advertisements showed men in dark suits with their shoulders dusted with flakes, creating a compelling reason to look for the problem and find a solution. Head & Shoulders.

• Breaking Through The Clutter Means More Than A Clever Message. Everywhere you look, marketers want to convince clients that brand visibility, original communication, and writing tips are all they need to succeed. But sometimes marketing means innovation at the product and service development level.

If you operate a lemonade stand on a block with five more lemonade stands, sometimes you have to stop pushing the pink and break open a box of sugar cookies. That is how Federal Express got its start. It started as a small Memphis-based package handler that won with the promise of delivering parcels overnight. So while everybody else talked a good game, they went out and did something.

• Following The Leader Will Make You A Follower. There are plenty of reasons that marketers and advertisers are always looking for best practices, case studies and trends to follow. Sometimes people are looking for new ideas. There is nothing wrong with that. But sometimes people waste time on easy.

If you have ever revisited the book In Search of Excellence: Lessons from America's Best-Run Companies, you know what I mean. It used to be one of my favorite books. There are still some good ideas inside, many of those business aren't considered the best run companies anymore. While everyone was busy trying to follow their lead, someone else invented better operations and opened new markets.

• It's Not Who You Know, But Who Wants To Know You. Given some estimates attribute 60-80 percent of job placements to personal relationships, one might assume that the old adage that who you know really is more important than what you know. But that's not entirely true.

The key word in the compound phrase "personal relationships" is "personal" and not "relationships," which suggests the size of the network is less important than the depth of the connection. People who boast about being connected or treat their network like a commodity almost never come through. It's the people who don't talk about who they know that are more likely to surprise you.

• Stating The Obvious Is One Step From Redundant. Everybody loves to talk about elevator speeches and how to fix them. That might be reason enough to toss your elevator speech out the window. You can say something a million times and even lace all those SEO links with all the right terms, but so what?

Every time you introduce yourself as a noun, the person you're speaking to asks themselves if they need one. Do I need a plumber? Do I need a social media expert? Do I need an advertising agency? Maybe it would be more worthwhile to conjure up a different question inside their heads. Or, better yet, keep your mouth shut and let them tell you what they need.

Incidentally, Michael Port recently reinforced this last point in his book Book Yourself Solid Illustrated. He sent me a digital version a few weeks ago, but I felt it was too weird to publish my review while I was being swept away by life. The review is mostly written. I'll probably add it next week unless someone wants me to write about something else. Maybe I'll have time to make a new masthead too.

Taking The Next Step: Michael Port

If you’re not familiar with Michael Port, he is a high profile business coach who has provided consulting to more than 20,000 business owners in the last two years. The Wall Street Journal calls him a “marketing guru” and his first book, Book Yourself Solid, was a national bestseller.

His newest book, Beyond Booked Solid, was released in April. I’ve had the galley on my desk for several few weeks now, meaning to review it. But as a member of the audience the book is intended for — someone who has a decent stable of loved clients but is sometimes short on time — I had to place the review on hold.

Ah yes, irony. Or maybe not. We’ll see.

“With every new success comes new challenges and this repeated cycle is a constant state of being for the entrepreneur. Each time we solve a problem, we begin a new game at a higher level, in which are facing new problems,” reads one of the opening paragraphs.

He’s right. People, especially entrepreneurs, who are not continually facing new challenges, are not moving forward. They might not even be entrepreneurs unless they are moving forward. It’s about that simple. And simple is one of the reasons I’ve always liked Port.

You only have to watch his dismantling the concept of the elevator speech on YouTube to immediately appreciate him. Elevator speeches sometimes circumvent one’s ability to learn something about a prospect. A better solution is to apply a thinking process over the quick fix. Sure, sometimes quick fixes and systems work. It depends on who you are and what you do. And this is where it gets tricky.

On one hand, Beyond Booked Solid is the book I needed ten years ago. That’s when I faced some of the challenges it addresses the most: a small business owner who wakes up to find that they put themselves on an imbalanced life treadmill, never thinking for a moment that there were other options (even though I had already been there before).

For the most part, it’s the by-product of someone who sells service. Sooner or later, there are not enough hours to sell, even with new staff and outsourcing.

This is where Port’s book works best. His book helps service professionals come to the conclusion that at the end of the day —whether they are a doctor, attorney, instructor, or other service provider — there are more options than simply filling every hour of every day, especially if it throws your life-work balance out of whack. What always seems to work better is saving some time to invest in building a better business model, the one that allows you more resources not less resources at the end of the day.

Port even tackles the excuses that might be standing in your way.
• My system is too complicated for me to explain to other people or write it down.
• I couldn’t trust anyone else to do it better than I do.
• I’ve had systems, and they’ve been a waste of time and I don’t want to spend time fixing them or developing new systems.

Personally, I’ve always been amazed by the number of people willing to put cannot in front of something that can be done. Even last week, I felt my skin crawl when a subcontractor said “I just can’t see it” to a viable communication tool. Right on. I get it.

I don’t see how someone could land on the moon with a computer less advanced than a pocket calculator, but they did it. Part of the success was developing a system (multiple systems), possibly more complicated than many business systems, and it got the job done. Then again, there is that tricky part.

As some people know, I’m not a big fan of systems. However, every now and again, I ask myself if whether I am against systems or the abuse of systems. For example, having an elevator speech was never meant to be a scripted memorization as much as an ability to define what you do. It also only works if you can make it work for you. Port did that. And that’s what makes systems work, provided there is a thinking process behind them.

There are several standout areas in the book, but I’ll stick to highlighting two. Port walks the reader through how to document processes and then provides several personal examples of how he applies it. Second, to illustrate possibilities, he provides some solid case studies as a guide, providing business owners some flexibility. The case studies are not as engaging as those in Accidental Branding by David Vinjamuri, but they serve their purpose.

Do you want to be a franchise? Create a product line? Purchase and rebrand businesses? Diversify your market presence? Etc. And because he asks the right questions, many people will find the right answers for themselves.

Of course, many will not want to do any of these things because not everyone is comfortable with the idea of transforming their service into a business model, which is why not everyone is an entrepreneur. As this is the case, I’m not sure Beyond Booked Solid will appeal to as large of an audience as Book Yourself Solid did. However, it’s nice to know that someone wrote a book that reminds professionals that there are many other options.